IAC34 Board of Directors
Meeting Notes - December 12, 2007
Attending: Gordon and Lorrie Penner, Patty Anderson, Jeff
Granger and Emerson Stewart.
Meeting Called to order at 2008 EST
I. IAC34 2008 Meeting Calendar
1. Dates
and locations were verified for 2008
a. February meeting is pending verification waiting
on final date of Chili Cook-off at the Waynesville
Airport.
2. Event Participation was confirmed for:
a. Blue Ash Airport Days – Sept.
b. Dayton Air Show with Greater Dayton Area EAA -July
II. Judge’s School – March – Greg Dungan
Dates to be determined / waiting for Greg to verify.
Price setting same as last year:
$70/2day, 45/1day
Confirmed location – Greene Co. Airport, Dayton, Ohio
Hotel Room rates – being researched by
Lorrie
III. IAC34 Scholarship / Raffle
2008 Planning – Committee Appointment
Gordon
Penner, Jeff Granger,
one more
member is
needed.
Raffles items lined
up:
Jeff Granger – Extra 300 Ride
Emerson – Pitts S2A Ride
Gordon - Decathlon Ride
It was
decided that the award date of the 2008 scholarship will be
moved to later in the year in order to collect more raffle
sales. The award date will take place at the November IAC34
meeting in order to give the winner notice so they can
attend the meeting and receive the award in person.
IV. 2007 Financial Statement
The club
account had a $526.29 increase from the beginning of the
year.
The accounting year has traditionally been from October to
October, but
the Board decided to change the accounting year to a
standard calendar year running from January to January in
order to line up with the IRS requirement to file an income
tax statement beginning in 2008 for all non-profit
organizations.
V. Ohio Aerobatic Open
- 2008 Budget Planning
The Board members reviewed the contest
budget and allocated
40% of the membership dues to help
pay for the contest. The rest
of the income needed
to run the contest will come from sponsorship
donations and entry fees.
- Volunteer recruitment
The largest concern about running the
contest remains with who will
be the CD. Gordon is unable to
commit because he was not awarded
the week of the contest off during
his vacation bid at work.
The Board is in
agreement that the contest will be run by co-CD’s
and the positions are open to
interested club members.
- Meal planning
The Friday night pizza dinner will
remain in place. Attendees will
not be charged, but a collection
bucket will be placed at the food table
to see if we can defer some of the
cost.
The Saturday night banquet location
is being researched. We may
hold the banquet in the hangar as
usual but are looking at alternatives.
Lunches will be served by a local
civic group – hot food on-site to be
be purchased individually.
- Sanction, Insurance and
waiver
All will be applied for in January
2008.
Meeting Adjourned 2110 EST
____________________________________________________________________________
IAC34 Board of Directors
Meeting Notes - June 11, 2007
Attending: Gordon & Lorrie Penner,
Jeff Granger, Patty Anderson
Meeting Began 2110 EST
Agenda
1. Donation - a donation of $1,000 was received by the
club as a result of an aircraft sale to one of chapter 34's
members. The DR109 was offered by Wayne & Kathy Norris and
purchased by IAC34 member Chris Keegan. The Board Members
unanimously decided that the money will be used for
educational outreach activities or to supplement the IAC34
Aerobatic Scholarship.
Motion was made to grant a Lifetime membership in IAC34 for
Wayne & Kathy Norris.
Motion Made: Penner/2nd Granger
Vote: Unanimous / motion carries.
2. IAC34
Scholarship - is back on track for presentation at the
Ohio Aerobatic Open. Eight applications are being reviewed
by the Scholarship Committee members; Penner, E. Stewart,
and Granger. Guidelines for determining recipient were
discussed. The recipient of the 2007 scholarship will
be announced at the Saturday night banquet during the trophy
presentation. Raffle: $315 has been collected to
date towards the scholarship.
David Clark has donated a headset valued at $300. The Board
made the decision to add the headset as a raffle item toward
the scholarship. Tickets for the drawing of the
headset may be purchased at the contest.
3. Ohio
Aerobatic Open
A. There is no assistant CD for the 2007 contest at this
point. The original hope was that someone would be
assistant CD this year with an eye on being able to be the
CD for the 2008 contest, since Gordon's schedule is
uncertain with his junior captain position and on-call
status at work. The Board members discussed the CD job
and what it really means to be CD at our contest. Generally,
the CD is in charge of a lot of the pre-planning of the
contest, however at our contest, the pre-planning is taken
care of by Secretary Penner and Pres Penner. The CD
for the Ohio Aerobatic Open is mostly in charge of the
contest itself - onsite trouble shooting, being there for
the contest jury, and keeping things running smoothly.
B.
Preparation for the 2007 contest is going well. Final
details are being completed,
-most all of the Volunteer positions have been filled and
VC, Nancy Wright will fill the rest of the spots on-site
during the contest.
-Meal are planned. Lunches Fri-Sat / Barrys Perch and More.
Dinners Fri/pizza provided by IAC34 and Saturday catered
banquet served in the hangar.
-We have 18 pilots pre-registered. Expectation is for a
total of 40.
-New FBO Mgr-Rick Belford. Gordon has made contact with the
new FBO mgr. Rick is interested in keeping things running as
they have in the past.
4.
Strategic Vision
for the club was discussed. Items to be considered for
the direction of the club are, 1) expanding the educational
component of our club., 2)making more of a connection with
flight schools.
5.
Dayton Air Show Secretary Penner continues to be
involved in the planning with the Greater Dayton EAA group
for a static aircraft display and booth space. Granger will
bring his Extra 300L and work in the booth. Anderson has
volunteered to work in the booth one day.
Meeting
ended 2205 EST
___________________________________________________________________
IAC34 Board of Directors
Meeting Notes - March. 18, 2007
Meeting at Judge's School -
Marysville, OH
Agenda Item:
1. Memorial Contribution in the name of Russell Sheets
Some of our members made a suggestion that the club
should consider making a contribution in memory of past
IAC34 member, Russell Sheets.
The charity recommended by the family is "Big Walnut Friends
Who Care". After discussion, a decision was made to
make a contribution from IAC34 in the amount of $200.00.
Information about the charity:
Friends Who Share provides a social worker who conducts
assessments, provides informatin and makes referrals for
clients of a local grassroots community in an effort to
provide a food pantry and free used clothing and household
items to those with limited resources in the Big Walnut
School District boundaries. Contact is Sue Packer
(740)-368-5206.
----------------------------------------------------------------------------------------------------------------------------------------
IAC34 Board of
Directors
Teleconference Notes - Feb. 12, 2007
Meeting began 2010 EST
Agenda items:
1. GDAEAA (Greater Dayton Area EAA)
Lorrie and Gordon attended a
meeting on Feb 8 of the GDAEAA which consists of 8 Dayton
area EAA chapters 1 Vintage chapter and IAC34. The
group was formed to provide suppport and cooperation between
all the area EAA chapters.
Lorrie is representing IAC34 on the Dayton Air Show
committee. The organizers of the Dayton Air Show have
offered the EAA group free space for a booth, tent and
enough parking for a static display of 8-10 aircraft.
For anyone interested in volunteering to help man the
booth space, a staff entry pass will be given and for anyone
providing an airplane for static display a 4 pack of entry
passes will be given. Please contact Lorrie Penner for
IAC34 volunteerism.
In addition to being involved in the Dayton Air Show
the EAA group is involved with the NAHA (National Aviation
Heritage Area) - additional information is on their website:
www.birthplaceofaviation.com
2. Scholarship Committee
Raffle prizes, which fund the
scholarship, have been updated on the website. Tickets
are available for printing and purchase. Applications
& brochures are also updated on the website and will be
available at club meetings. IAC34 member, Dennie Morris is
selling tickets in KY for us and Patty Anderson is coming up
with more fundraising ideas.
3. Other
Club involvement -
Aug 25-26 MERFI (MidEastern Regional Fly-In)
A letter of request for booth space has been mailed to
event organizers. IAC34 will maintain a booth both days if
our request is approved. The event has a new location
at Mansfield Lahm Municipal Airport (MFD) in North Central
Ohio this year.
Sept. 22-23 Blue Ash Airport Days
Gordon was contacted by the leadership at EAA174
for cost and space sharing in a booth at the annual event.
IAC34 member, Greg Houser is involved in organizing the air
show. Will update as information becomes available.
4. Ohio Aerobatic Open - Planning 2007
Sponsorship Update -
National sponsorship letters have been mailed by Secretary
Penner. Local sponsorship letters were mailed to Marysville
businesses and IAC34 member, John Sollinger will follow up
with phones calls and e-mails.
Contest CD - Brian Cooper had intended on being
the CD for the contest, but may be on the westcoast for a
job during June. Gordon has volunteered to be CD.
We are looking for an Assistant CD, who can work with Gordon
this year and be prepared to be CD in 2008.
Meeting
Adjourned 2035
-------------------------------------------------------------------------------------------------------
IAC34 Board of Directors
Teleconference Notes - Jan. 15, 2007
One of the
changes that is being made for our meetings is taking the
business out of them and putting as much fun, food and
flying back into them. Towards that effort the
re-rewritten IAC34 Bylaws make provision for a Board of
Directors which is made up of 5 people; the club officers
and 1 Member at Large.
On January 15 the IAC34 Board of Directors met via
Teleconference and these are the minutes from that
meeting:
Board Members present: Gordon and Lorrie Penner, Emerson
Stewart, Jeff Granger
Meeting began: 2005
1. President welcome -
-most important item, Gordon wanted everyone to know
that he is not going to
run for the Presidency again after his term is up.
He will run for VP.
-for the first part of this year we will have the
Teleconference once a month,
then less frequently after the contest.
2. Treasurer Report -
Our CD is held at US Bank and it is $5165. It will
mature in August.
We
currently have $5367 for checking.
3. 501 (c) (3) status - Sec. Lorrie will follow up with
the IRS at the end of January.
Original filing was in November and the process
usually takes 30-60 days.
4. Club Meeting Schedule
The board made a couple of changes to locations and
dates.
New Schedule to be printed in newsletter and updated on
website is as follows:
Jan 20 - Waynesville (no changes)
Feb 17 - Waynesville (no changes)
March 17-18 Marysville Judge's School (no changes)
April 15 (Sunday) Tri-State Warbirds Museum (no
changes)
May 19 - Marysville Acro Camp (No changes)
June 21-24 - Marysville/Contest (No changes)
July 21- Waynesville - NEED
SPEAKER - (no changes)
July 28-29: NEW: Attend
Dayton Airshow - booth space/possible
static display
August 25-26: NEW: Attend MERFI (MidEastern Regional
Fly-In) booth space?
Sept. 22-23: NEW: Attend Blue Ash Airport Days -
booth space/possible
static display
Oct. 20
- Marysville Acro Camp (no changes)
Nov. 17 - Waynesville (no changes)
5. Judge's School - Information will appear on the
website and in the newsletter. Greg Dungan has been
confirmed for the instructor and AmeriHost is sending
hotel room prices to Sec. Lorrie.
6. IAC34 Scholarship
Requesting a Chairman for the Scholarship Committee
to step up to duties as soon as possible. We are
awarding the scholarship earlier in the year. Deadline
for applications will be June 1, 2007. Drawing for
Raffle and announcement of Recipient will take place
together at the contest. Chairman will appoint 2 other
committee members to assist them and Secretary Lorrie
will support with supplies for Brochures, flyers, raffle
tickets and lists for mailing and e-mailing to FBO's,
Flight Schools and EAA clubs.
7.
Ohio Aerobatic Open
Discussed some details concerning the contest.
-Plans are being put into action by Sec. Lorrie to
contact previous volunteers to fill their volunteer
positions again.
-NEED: Local Sponsorship activist to approach Marysville
buisnesses. Gordon contacting a couple club members in
the area to fill that position.
Sec. Lorrie will continue to renew donations for
national sponsors as in the past.
8. All IAC chapters have been approached by Doug
McConnell, IAC President Emeritus, to appoint a
Membership Committee Chairman for each chapter to work
with IAC leaders in increasing and retaining membership.
Sec. Lorrie will request club members to consider
volunteering for this position for IAC34.
NEXT TELECONFERENCE: Feb. 12, 8pm
Meeting Adjourned 2140
